Terms & Conditions - Website Usage
Welcome to our website. If you continue to browse and use this website you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern Premier Exhibitions' relationship with you in relation to this website.
The term Premier Exhibitions or 'us' or 'we' refers to the owner of the website whose registered office is Signature House, Azure Court Doxford International Business Park Sunderland SR3 3BE. The term 'you' refers to the user or viewer of our website.
The use of this website is subject to the following terms of use:
- The content of the pages of this website is for your general information and use only. It is subject to change without notice.
- Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
- Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
- This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
- All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website.
- Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.
- From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
- You may not create a link to this website from another website or document without Premier Exhibitions' prior written consent.
- Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Scotland and Wales.
General Terms and Conditions - Exhibitors
These Conditions prevail over any conditions that the Exhibitors order may purport to impose and which are at variance with the same. No modification of these Conditions shall be binding upon Premier Exhibitions Ltd unless specifically accepted in writing by Premier Exhibitions Ltd.
1) Definitions
“Conditions” means these general terms and conditions for Exhibitors, that govern the Exhibitors relationship with Premier Exhibitions Ltd in relation to the supply of the Exhibition space requested on the order form.
“Exhibition” means the Exhibition specified on the order form;
“Exhibits” means the stands erected by each Exhibitor
“Exhibit committee” means the Directors of Premier Exhibitions Ltd
“Exhibitor” means any company, individual or organisation hiring or applying to hire space at the Exhibition;
“Force Majeure Events” means circumstances beyond the reasonable control of Premier Exhibitions Ltd that delay or prevent Premier Exhibitions Ltd from performing its obligations under this agreement. Examples of Force Majeure include; acts of God, acts of any governmental or supra-national authority, war or national emergency, an act of terrorism, riots, civil commotion, fire, flood, or epidemic, lock outs, strikes or other industrial disputes, restraints or delays affecting shipping or carriers;
“Landlord” means the owner, lessee, other individual, company, agent or organisation that holds the right to let out the Venue used;
“Order Form” means the order form for Exhibition Space;
“Payment Terms” means the terms for payment set out on the Order Form;
“Space” means the area and other facilities hired by the Exhibitor under this agreement;
“Sponsors” means any company, individual or organisation sponsoring part of, or in whole, the exhibition;
“Venue” means the location where the Exhibition is being held.
2) Booking
Applications for Exhibition space must be made on the Order form. The form is regarded as a legally binding agreement.
Spaces are allocated subject to availability only. Premier Exhibitions Ltd reserves the right to alter space allocation and the Exhibition layout without notice to the Exhibitor and without any liability for compensation. Exhibitors must use the space allocated to them only. Premier Exhibitions Ltd reserves the right to refuse Space or decline an order at its own discretion to any Exhibitor deemed unsuitable for the Exhibition.
Premier Exhibitions Ltd may distribute instructions to the Exhibitor before the Exhibition including but not limited to; fire, health and safety, evacuation and other procedures applicable to the venue. The Exhibitor will be bound by these instructions and by all other written communications from Premier Exhibitions Ltd or the Landlord.
3) Payment
Payment shall be in accordance with the payment terms. No Exhibitor shall be permitted to exhibit unless they have paid, prior to the Exhibition all of the invoiced fees.
Premier Exhibitions reserve the right to charge interest at the rate specified in the Late Payment of Commercial Debts on any outstanding balances. The Exhibitor shall be responsible for the payment of all sums due to contractors in respect of items and services ordered in addition to the space and stand package agreed by Premier Exhibitions Ltd
4) Termination
In the event of the Exhibition being cancelled by Premier Exhibitions Ltd for any reason (other than Force Majeure), the liability of Premier Exhibitions Ltd shall be limited to the refund of sums paid and the Exhibitor will have no further claims against Premier Exhibitions Ltd whatsoever.
If the Exhibitor wishes to cancel its booking, then the Exhibitor shall give notice in writing to Premier exhibitions Ltd. In the event of such cancellation, a cancellation fee shall be due to Premier Exhibitions Ltd. When cancellation notice is received up to 2 months before the exhibition, the Exhibitor shall be liable to pay 20% of the full sum agreed; cancellation between 1 and 2 months prior to the Exhibition, the Exhibitor shall be liable to pay 50% of the full sum agreed; cancellation with less than one months notice prior to the exhibition, the exhibitor shall be liable to pay the full sum agreed.
Premier Exhibitions Ltd reserves the right to treat as cancelled, the space of any Exhibitor becoming Bankrupt or going into liquidation or being under appointment of a receiver. Such cancellation will not place Premier Exhibitions Ltd under any liability to refund any sums paid.
5) Exhibitors Obligations
The Exhibitor shall be solely responsible for the setting up and dismantling of its Exhibit.
Exhibitors are expected to comply with any building regulations, health and safety regulations and all Government rules and regulations.
The Exhibitor is responsible for meeting passport and visa requirements, for entrance into the country where the Exhibition is to be held. The cancellation costs detailed above are applicable in these circumstances. Premier Exhibitions Ltd may however at their discretion, permit the Exhibitor to substitute another party or company who meets the entry and government formalities necessary for entry into the country where the Exhibition is to be held. Such cancellation shall be the sole responsibility of the contracting Exhibitor and only with the written permission of Premier Exhibitions Ltd.
6) Restrictions
The Exhibitor and its exhibit shall not obstruct the view of adjoining Exhibits nor operate its Exhibit or act in any manner objectionable to other Exhibitors. All lighting within the Exhibit must be arranged and operated so as not to be distracting to adjacent Exhibits. Photographs, Radios or other sound devices operated in a manner objectionable to the Exhibition Committee.
The Exhibitor shall not permit raffles, donations or other promotional measures that require members or guests to be present at a specified location and time, and all unusual promotion plans must be approved by the Exhibit Committee.
Exhibitors may display promotional material within the Space only. Exhibitors are not permitted to place adverts or promotional material in other areas of the Exhibition venue.
Premier Exhibitions Ltd and/or the landlord have the right to request the removal of any Exhibitors materials or stand if they believe it contains a hazard.
No Exhibitor will be allowed to remove his exhibit from the exhibition space, prior to the official termination of the exhibition. The exhibitor must have dismantled and removed its entire Exhibit by the time specified by Premier Exhibitions Ltd, or Premier Exhibitions Ltd shall be permitted to charge an extra fee to the exhibitor.
The Exhibitor shall have an authorised representative present at the Exhibition during all Exhibition opening times and during the installation and dismantling of its exhibit.
Attendance hours shall be controlled by the Exhibition committee who will specify opening hours, ticket prices and any further restrictions. Admission to the Exhibition will be by ticket or badge and identification badges are personal to the holder and may not be transferred.
7) Insurance/Liability/Indemnity
Premier Exhibitions Ltd takes reasonable precautions to ensure the Exhibitors security and the security of the Exhibitors property at the Exhibition. However, with the exception of liability for death and personal injury caused by Premier Exhibitions Ltd negligence or the negligence of Premier Exhibitions Ltd employees or fraudulent misrepresentation. Premier Exhibitions Ltd accepts no liability for any loss or damage (including without limitation loss or damage to tangible property), costs or expenses, claims, losses, breach of contract, loss of business, loss of profits, loss of depletion of good will, loss of contracts, loss of opportunity or any type of financial, economic, direct, special, indirect or consequential loss of any nature whatsoever(whether arising in contract, tort, negligence, breach of statutory duty or otherwise) and including without limitation any loss or damage suffered by the Exhibitor as a result of an action brought by any third party even if such loss was reasonably foreseeable or Premier Exhibitions Ltd had been advised of the possibility of the Exhibitor incurring the same. All terms, conditions, warranties and other matters which may be implied by statute or common law (except for those conditions that are implied by law and which cannot be excluded by contractual agreement) are excluded to the fullest extent permitted by law. Accordingly, except as expressly set out in the conditions, Premier Exhibitions Ltd shall have no liability of any nature whatsoever to the Exhibitor.
The Exhibitor acknowledges that the exclusions and limitations of liability set out in these conditions are reasonable in view of the nature of services provided and the level of payment due.
The publisher of the Exhibition catalogue, the Exhibit Committee, Sponsors, Premier Exhibitions Ltd, its agents or employees will not be responsible for any errors or omissions on copy prepared and submitted by the Exhibitor.
The Exhibitor expressly acknowledges that no representations, whether oral or in writing, expressed or implied, have been made concerning the amount of business to be gained from the Exhibition, its success or that Premier Exhibitions Ltd, or any of their subsidiaries or affiliates, employees or other entities allied with them have made any guarantees or assurances concerning the Exhibition.
The Exhibit Committee, Sponsors, Premier Exhibitions Ltd, its agents or employees shall not be liable for loss, damage or delay resulting from Force Majeure Events which shall make it impossible or inadvisable for Premier Exhibitions Ltd to hold the Exhibition at the time and venue provided or comply with these conditions. Premier Exhibitions Ltd reserves the right to re schedule the Exhibition at another date and/or at an alternative site. In such an event the Exhibitor shall have no claim against Premier Exhibitions Ltd for compensation, damages or refunds. It is recommended that the Exhibitor adequately insure its participation expenses (at its own cost) in case of such cancellation.
Premier Exhibitions Ltd will not be responsible and will be held harmless should any conflicts or misinterpretations arise with the host country, its sponsors, agents or other bodies regarding any and all aspects of the Exhibition which may affect the Exhibitors. The Exhibitor acknowledges that Premier Exhibitions Ltd have sustained damages and losses as a result of the forgoing, as well, and shall and does hereby waive all claims for damages or compensation. The sums paid to Premier Exhibitions Ltd as fees or otherwise in connection with the exhibition shall remain the property of Premier Exhibitions Ltd
The Exhibit Committee, Sponsors, Premier Exhibitions Ltd, its agents or employees are not responsible for any loss, damage or delay incurred in freight shipments/ transportation/haulage/handling and clearing. Exhibitors are urged to adequately insure all such transportation of exhibit items (at its own cost)
The Exhibitor shall hold insurance cover which is appropriate in terms of the nature of the policy and the level of cover and which covers the indemnity given in this clause. Such insurance shall be effective and in force for a period that includes the date when the exhibition takes place and the Exhibitor agrees to provide evidence of such insurance to Premier Exhibitions Ltd upon request. The Exhibitor agrees fully and effectively to indemnify Premier Exhibitions Ltd against all costs, claims, demands, liabilities, expenses, damages or losses(including without limitation consequential losses, loss of profit and loss of reputation, and all interest, penalties and legal and other professional obligations) to the premises, its servants, contractors or agents where such damage is attributable to the negligence or any act or omission of the exhibitor , or the exhibitor’s servants, contractors or agents
8) General Clauses
Exhibitors shall be bound by the conditions. Any changes must be made in writing and signed by an authorised official of Premier Exhibitions Ltd who shall have full power to interpret and to make or amend these conditions. Premier Exhibitions Ltd reserves the right to alter the conditions giving the Exhibitor 14 day’s notice of premier Exhibitions Ltd intention and the changes to be made.
Rights of an Exhibitor shall not be assignable to any other firm or person and no Exhibitor may assign, sublet or lease his space, or sublet the whole or any part of the Space.
The Exhibitor further acknowledges that these conditions constitute the entire agreement between the parties.
To give notice under this agreement a letter must be delivered personally or sent by first class post or facsimile transmissions to the head office of Premier Exhibitions Ltd. A notice delivered by hand is served when delivered, a notice sent by first class post is served 48 hours after posting and a notice served by fax is served when the sender receives fax confirmation.
The Information the exhibitor supplies to Premier Exhibitions Ltd will be stored electronically and used in order to administer the exhibition and to notify the exhibitor of any other events organised by Premier Exhibitions Ltd. If you do not wish to receive notification of other events organised by Premier Exhibitions Ltd please let us know so that we can remove your name from the mailing database. Details will not be passed on to any other parties without your consent.
This agreement shall be governed by and construed to English law. In any dispute under this agreement the parties herby submit to the jurisdiction of any competent court within England or Wales.